Match the reminder to the action it should start
For each alert, finish the sentence “When I see this, I will …” A pickup alert at five might only tell you that you should already be at school. If you need twenty minutes to reach the gate, the useful alert triggers departure before then. Give a preparation task a different prompt if the thing it requires must happen hours or days earlier. Label both with the action and owner.
Send preparation and departure to the right people
For a task that needs preparation, separate the preparation from departure. Put “wash team shirt” the evening before and “leave with kit” on the day. If both alerts go to both adults, agree who owns each action and reduce the extra notifications.
Remove alerts that keep arriving after the job is finished
If both adults get Wednesday’s shirt-washing alert, one may wash it and the other may start a second load unnecessarily. Assign the alert to the person responsible and use a simple completion note if the other person depends on it. After a timetable change, check the next real reminder. Delete the obsolete occurrence instead of adding a louder alert to compete with it. Keep the reminder that changes what someone does.